Policies
How to Apply for Financial Aid
- Apply for admission to Barclay College. A financial aid package will not be awarded until acceptance is finalized. The application for admission is also the application for institutional merit-based financial aid, but not for need-based or federal financial aid.
- Complete the Free Application for Federal Student Aid (FAFSA). The FAFSA can be obtained from high school counselors or by writing or phoning Barclay's Student Financial Services Office (607 N. Kingman, Haviland, KS 67059, 1-800-862-0226). It can also be completed online at the FAFSA web site. Some financial aid sources have limited funding; therefore it is important to complete this application early.
Other Important Information
- The Student Financial Services Office may be required by the federal government to request income tax information from some students and their parents.
- Students are encouraged to energetically pursue all sources of aid. High school counselors, libraries, and Barclay's Financial Aid Director can provide students with information on available grants and scholarships.
Satisfactory Academic Progress
Federal regulations require the College to establish and apply reasonable standards of satisfactory progress for the purpose of the receipt of financial assistance under the programs authorized by Title IV of the Higher Education Act. The law requires institutions to develop policies regarding satisfactory academic progress (SAP) for each degree program and the consequences to the student if progress is not achieved. Barclay College students who wish to be considered for financial aid must maintain satisfactory progress in their selected course of study as set forth in this policy.
Institutional Policy
The Financial aid Office evaluates student academic progress at the beginning
of each award year. Students are evaluated on the basis of grade point average
(GPA), credit hour completion, and maximum time frame limitation.
- Grade Point Average
With a completion of 1-24 hours 22-55 hours 56 or more hours A minimum GPA of 1.75 1.90 2.00 - Credit Hour Completion
Students are also required to meet a measure of incremental progress. Students must: maintain a cumulative grade point average of at least 67% (courses used here will be those in which the student is enrolled at the official reporting date (20th class day). - Maximum Time Frame Limitation (Degree Completion)
Students are also subject to a quantitative measure of progress. Students must: maintain a cumulative maximum time frame of at least 67% (courses used here will be those in which the student is enrolled at the official reporting date (20th class day)
Institutional Procedures Students are notified of the Satisfactory Academic Policy (SAP) in the Barclay College Academic Catalog. In addition, a SAP policy letter is mailed to aid recipients with each award letter.
- Denial
A student will be denied assistance if any of the following occurs:- The student's GPA is below the minimum requirements as defined above
- The student does not make the incremental progress as described above.
- The student reaches the maximum time frame for completion of his/her program as defined above.
- Probation
A student will be placed on probation if the cumulative grade point average is not met or if the cumulative maximum timeframe is not achieved.
A student seeking to reestablish eligibility of financial aid may do so by:- Achieving the required GPA.
- Appealing the financial aid decision.
Appeal Process
Any student denied financial aid that can prove special circumstances pertaining
to his/her case, may appeal the decision denying aid.
Consequences of Denial
Students who do not maintain satisfactory academic progress lose eligibility for
aid for the entire academic year. Exceptions must be approved and documented
in the student's file.
